UK Passport
INSTRUCTIONS FOR FILLING OF UK PASSPORT APPLICATION FORM AND SUPPLEMENTARY FORM
CAUTION UK Passport
A passport is issued under the Passports Act, 1967. It is an offence punishable with imprisonment or fine or both, to furnish false information or suppress information, which attracts penal and other action under relevant provisions of Section 12 of the Passports Act, 1967. Passport is a very valuable document. Hence, all holders are required to take due care that it does not get damaged, mutilated or lost. Passports should not be sent out to any country by post/ courier. UK Passport
Loss of passport should be immediately reported to the nearest Police Station and to the Passport Office or Indian Mission, if abroad. Passport holder shall be responsible for misuse of passport, due to non-intimation of loss, to the concerned Passport Office/Indian Mission. Passport is a government property and should be surrendered when demanded in writing by any Passport Issuing Authority.
This booklet is an abridged version of all the important instructions. In case of any doubt please visit our website www.passportindia.gov.in
UK Passport
A. GENERAL INSTRUCTIONS – Please read these instructions carefully before filling the application form UK Passport
The Application Form consists of two forms, i.e., Passport Application Form and Supplementary Form. References for columns to be filled in the Supplementary Form have been given in the Passport Application Form, which has to be filled only if they are applicable to you, else leave them blank.
This Passport Application Form and Supplementary Form, issued by the Government of India, is machine-readable. It will be scanned by Intelligent Character Recognition (ICR) enabled scanners. Incomplete or inappropriately-filled application form will not be accepted. Please follow the instructions given below while filling the form. UK Passport
- Use CAPITAL LETTERS only, throughout the application form, as shown in the image below –
| Applicant’s Name Given s h a s h i | Applicant’s Given Name S H A S H I |
Incorrect Correct
- Use standard fonts and avoid stylized writing.
- Use black or blue ball point pen only. Do NOT fill the application form with ink-pen or pencil.
- Write as clearly as possible. Use a pen with a thinnest possible tip.
- Put a cross (
) in the boxes where you have to choose one or more options as your answer and leave the other option(s) blank. For example, if your gender is male, put a cross in the box against male as shown in the image below –
Do NOT put dots ( ), tick marks ( ), etc, in the boxes, to choose the appropriate option as your answer.
- Write clearly within the boxes without touching the boundaries. Try and write in the centre of the box, as shown in the image below–
Incorrect Correct
- Leave one box blank after each complete word, while filling up the boxes.
| Father’s Given Name D E V A N G J I G N E S | Father’s Given Name D E V A N G J I G N E S H |
Incorrect Correct
- Do NOT write anything outside the given boxes. Adjust the information you need to fill, within the given number of boxes.
- Do NOT overwrite in case of a mistake. Just strikeout the character and continue to write in the next box. UK Passport
Incorrect Correct
- Do NOT fold or smudge the application form.
- Do NOT write “NA” or “N/A” or “NOT APPLICABLE” in any boxes in the form to convey that the column is not relevant for your case. Leave that column blank.
Particulars given in the application form will be printed in the passport booklet. Therefore, you must be careful in filling up the Application Form and submit the form without mistakes. The applicant shall be held responsible for any mistake in the application form submitted.
WHERE TO APPLY: Please see page 14 for details. UK Passport
Depending on whether an application is for issue of fresh passport or re-issue of passport, Passport Office shall decide whether Police Verification is required for issuance of Passport to you. In most cases of issue of fresh passport, pre-police verification would be required, exception being Government servants on submission of ‘Identity Certificate’ as per Annexure ‘A’, or minors whose parent(s) hold valid passport etc. The general rules, regulations and procedures pertaining to issue of passports as stipulated in Passports Act and Passports Rule would apply. In most cases of re-issue, depending on records available in the Passport Office system, police verification would not be required or only post police verification would be required, exceptions being re-issue of passport in lieu of lost passport or complete change of name.
| Type of Application | Type of Police Verification | Dispatch of Passport |
| Normal | Police Verification is not required | Passport is expected to be dispatched on third working day excluding the date of submission of application. |
| Police Verification is required on a Post-Passport Issuance basis | Passport is expected to be dispatched on third working day excluding the date of submission of application – without waiting for the Police Verification Report. | |
| Type of Application | Type of Police Verification | Dispatch of Passport |
| Police Verification is required on Pre-Passport Issuance basis | Passport is expected to be dispatched within three working days of receipt of a “Recommendatory” Police Verification Report (PVR) from the Police Department. This does not include date of receipt of “Recommendatory” PVR. | |
| Tatkaal | Police Verification is not required | Passport is expected to be dispatched within one working day excluding the date of submission of application. |
| Police Verification is required on a Post-Passport Issuance basis | Passport is expected to be dispatched on third working day excluding the date of submission of application – without waiting for the Police Verification Report. |
Note:
(i). In complex cases, such as adoption, application on behalf of a minor from single parent, major change in name, duplicate passport, doubtful documentation, the processing time will be approximately 30 days excluding the date of submission of application.
Mandatory Pre Police Verification cases such as J&K and Nagaland subjects would also need additional processing time. (ii). Issue of passport is subject to data check in the system and finding no adverse entry/ report. UK Passport
B. COLUMN-WISE GUIDELINES FOR FILLING UP “PASSPORT APPLICATION FORM”
Photograph:
Photograph is NOT REQUIRED for applications submitted at Passport Seva Kendra (PSK), Post Office Passport Seva Kendra (POPSK).
For other applications i.e. the ones submitted at any other Collection Centre (i.e. District Passport Cell (DPC), Authorized Speed Post Centre (SPC), or other Citizen Service Centre (CSC) e.g. Bangalore One, e-Seva, e-Sampark etc), following are the DOs and DON’Ts to be followed while affixing the photograph: UK Passport
Table 1: DOs and DON’Ts concerning Photograph to be submitted at DPC/SPC/CSC
Signature/Thumb Impression:
- This signature/thumb impression will be scanned and printed in the passport. Therefore, it must be kept strictly within the box, without touching the boundaries.
- Illiterate applicants should put left hand thumb impression instead of signature. Use right hand thumb in case the applicant’s left thumb is permanently disfigured and unfit for use. Clearly mention under the signature box that right hand thumb impression has been put.
- In case of minor applicants, this box should contain the minor’s signature or thumb impression as the case may be. Minor’s parents should not put their signature or thumb impression in this box.
- Use only blue/ black ball point pen for signature.
Column 1: Service Required UK Passport
Put a cross against Fresh Passport if you have never held a passport. See the Section D “Table-2 – (I)” while applying for fresh passport for the particular category you belong to and attach the self-attested photocopies of documents, as given in “Table-3”. Attach appropriate documents for Normal and Tatkaal Application for which you are applying.
Put a cross against Re-issue of Passport if you are applying for another passport in lieu of an existing passport for any of the following reasons:
- Your passport has either expired or is about to expire. You can apply for a re-issue of passport up to 1 year before the expiry or within 3 years after the expiry of the existing passport without fresh police verification, provided there is clear police report with respect to your previous passport and there is no adverse entry in the system.
- Your last passport expired more than three years ago.
- You want to change the personal particulars or other details specified in your current passport and get a booklet with changed details.
Pages in the existing passport booklet are exhausted. Passport is lost.
- Passport is damaged. The booklet may be damaged beyond recognition or damaged but recognizable (i.e. Passport number is readable, name is legible and photograph is intact).
See the “Table-2 – (II)” while applying for re-issue of passport for the particular category you belong to and attach the concerned documents needed as given in the same table. Attach appropriate documents for Normal and Tatkaal Application for which you are applying.
For re-issue of passport, details of latest held/existing/lost/damaged passport must be furnished in Column 6.1 of passport application form. UK Passport
Put cross in the appropriate box due to which the change(s) is/ are required in the personal particulars.
Put a cross against the Tatkaal box, if you need the passport urgently under the Tatkaal scheme, else put a cross against the Normal box. For Tatkaal scheme refer Table 2: List of Applicant Categories and Documents column Document No. – Tatkaal Application
- Under Tatkaal scheme, no proof of urgency is required and Post police verification shall be done in ALL such cases.
- Fee for a Tatkaal scheme is higher than a normal application fee. For details on fees, see Section E.
- For certain categories, Tatkaal Application is not permitted. Refer “Table 2” – for list of categories who cannot apply under Tatkaal scheme.
Put a cross in the appropriate Box indicating if you need a 36 pages Booklet or a 60 pages Booklet. Fee for a 60 pages booklet is higher than that of 36 pages booklet. For details on fees, see Section E.
Minors less than 15 years of age must leave the “Validity Required” column blank. The validity of their passport will be restricted to five years or till they attain the age of 18, whichever is earlier.
Minors between 15 to 18 years of age can apply either for a 10 year validity passport or they can apply for a passport which is valid till they attain the age of 18 years.
Different fees are applicable depending upon which category they are applying for. For fee details, see Section E “Table-4”.
Column 2: Applicant Details About UK Passport
| J | A | I | N |
| P | I | Y | U | S | H | K | U | M | A | R |
You must furnish your full name as you want it to appear on your passport. For instance, if you have filled in your surname as and your given name as, the same will appear on your passport as: UK Passport
Surname: JAIN Given Name: PIYUSH KUMAR Note:
- In case you do not use a surname – leave the “Surname” column blank and write your full name in “Applicant’s Given Name” column. Some Embassies (Embassy of U.S.A., etc.) insist on surname for issue of visa. If you use a surname you must furnish the same here.
- No initials should be written and all initials (if any) in the applicant’s name should be expanded. For instance, for the name used above, writing the Given Name as “P.K.JAIN” or “PIYUSH K JAIN” is not correct.
No honorifics, titles such as Major, Doctor etc should be written. Surname could have two words like Roy Choudhary or Das Gupta.
If you are known by any other name (alias), put a cross in the Yes box and provide the details in Column 1 of the Supplementary Form. For example, if your name is Rajesh Bansal and your alias name is Raja, put a cross in the Yes box. If you are not known by any other name (alias), put a cross in the No box.
- If you have ever changed your name, put a cross in the Yes box and provide the details in Column 2 of the Supplementary Form. For example, if you have changed your name from Vidhi Mehta to Aditi Mehta put a cross in the Yes box.
- This will be applicable to an applicant who has even marginally changed the name or a female who has changed her name or surname after marriage. For example, if you have changed your name from Harvinder to Harjinder or Ritesh to Reetesh put a cross in the Yes box.
- If you have not changed your name ever, put a cross in the No box. UK Passport
- Write your date of birth in the DD-MM-YYYY (date-month-year) format.
- You need to attach the documents for proof of your date of birth. Refer Section D “Table-3- Document No. 2” of the passport instruction booklet for details.
- If you were born in India, write the place of birth (such as village or town or city), district, and the State or Union Territory in which the place is located, under the respective headings.
- If you were born outside India, write the country in which the place is located. In this case, leave the Place of birth (village or town or city), District and State/UT boxes blank.
- If you were born before the partition of India (i.e. before 15/08/1947), at a place that now lies in Pakistan or Bangladesh, write the place of birth (such as village or town or city) and the country as “Undivided India”. In this case, leave the District and State/UT boxes blank. UK Passport
- Put a cross against the appropriate box to specify the basis of your citizenship, whether it is by birth or by descent (i.e. born to Indian parent(s) outside India); by registration or naturalization (i.e. who have been granted citizenship by the Ministry of Home Affairs).
- Attach documents as mentioned in Section D “Case No. I (A) (1), Case No. I (A) (2), Case No. I (A) (3) in Table 2: List of Applicant Categories and Documents to be submitted”.
Write your ‘PAN (if available)’, ‘Voter ID (if available)’ and put cross mark on your ‘‘Employment Type’
- If you are employed in a Government office or Statutory Body or Public Sector Undertaking, specify the name of the organization in the boxes provided.
- Please see Section D of the passport instruction booklet “Case No. I (A) (6) in Table 2: List of Applicant Categories and Document to
be submitted with the application”. UK Passport
Put a cross in the appropriate box to specify if either of your parent (in case of minor)/ spouse is working in a government organization. For list of documents to be attached, see Section D.
In order to protect the interests of vulnerable sections of society such as children, illiterate workers etc., from being taken overseas and exploited, office of Protector of Emigrants, Ministry of Overseas Indian Affairs has placed certain categories of citizens in the Emigration Check Required (ECR) category. Most citizens who are not in the working age or are not illiterate, or are well qualified educationally will fall in the Non Emigration
Check Required (Non-ECR) category. For further clarification refer website www.moia.gov.in
If you are in the ECR category, ECR status will be printed on your passport. If ECR is not printed on your passport, you would be deemed to have been granted Non-ECR status. Non-ECR status will not be printed on your passport. UK Passport
- Put a cross against Yes if you are eligible for Non Emigration Check Required (Non-ECR). An applicant will be eligible for non-ECR status if the applicant falls in any one of the following categories and provides documentary proof thereof: a) All holders of
Diplomatic/Official passports UK Passport
- All Gazetted Government servants, their spouses and dependent children
- All persons having educational qualification of matriculation (pass) and above
- All persons above the age of 50 years
- All children up to the age of 18 years wishing to obtain short validity passport. (For re-issue of passport, after they attain the age of 18 years, documents to prove their non-ECR category have to be submitted, else ECR stamping will be done)
- All children between 15 and 18 years of age wishing to obtain full validity passport of 10 years have to submit documents to prove their non-ECR category, else ECR stamping will be done.
- Income-Tax payers (including Agricultural Income-Tax payees) in their individual capacity, their spouses and dependent children.
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Following documents have to be submitted: o Proof of assessment of income tax and actual payment of income tax for last one year; or
o Income Tax return statement (with income tax being paid by the applicant) for last one year that is stamped by income tax authorities and a copy of the PAN card. Applicants submitting NIL income tax return statements are not eligible.
- Persons possessing two years diploma from any institute recognized by the National Council for Vocational Training (NCVT) or State Council of Vocational Training (SCVT), or persons holding three years diploma/equivalent degree from institutions, such as Polytechnics recognized by the Central/State Governments of India
- Nurses possessing qualifications recognized under the Indian Nursing Council Act, 1947
- All professional degree holders, their spouses and dependent children. Examples of professional degree holders are Doctors holding MBBS degree or equivalent degree in Ayurved or Homeopathy, accredited Journalists, Engineers, Chartered Accountants, Cost Accountants, Lecturers, Teachers, Scientists, Advocates, etc.
- All persons who have been staying abroad for more than three years (the period of three years may or may not be continuous) and their spouses. For the purpose of verification, spouse name should be endorsed on each others passport.
- Seamen who are in possession of Continuous Discharge Certificate (CDC), or Sea Cadets and Deck Cadets –
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(i). Who have passed the final examination of three years B.Sc. Nautical Sciences courses at T.S. Chanakya, Mumbai; and
(ii). Who have undergone three months pre-sea training at any of the Government approved training institutes, such as T.S. Chanakya, T.S. Rehman, T.S. Jawahar, MTI (SCI) and NIPM, CHENNAI, after production of identity cards issued by the Shipping Master at Mumbai/Kolkata/Chennai.
- Persons holding Permanent Immigration visa or documents like Green Card, Permanent Residence Card etc.
- If you do not fall under any of the above mentioned categories (a – l), put a cross against No.
At present Emigration control is exercised by the Ministry of Overseas Indian Affairs, through Protector of Emigrants (POE) under the Emigration Act, 1982. Emigration clearance is required for employment in the following countries (18 in total):
United Arab Emirates (UAE), Kingdom of Saudi Arabia (KSA), Qatar, Oman, Kuwait, Bahrain, Malaysia, Libya, Jordan, Yemen, Sudan, Brunei, Afghanistan, Indonesia, Syria, Lebanon, Thailand, and Iraq.
ECR passport holders taking up employment in the above mentioned countries require emigration clearance from the office of the Protector of Emigrants (POE) before leaving India; otherwise, they will be stopped from traveling at the port of exit. For further clarification refer website www.moia.gov.in
With effect from October 1, 2007 Government of India has abolished Emigration Check Required Suspension (ECRS). Therefore, ECR passport holders traveling abroad for purpose other than employment, to any of the above mentioned 18 countries, will be allowed to leave the country on production of valid passport, valid visa and return ticket at the immigration counters at international airport in India.
Note: A passport holder having employment visa in passport does not require clearance from POE when they go back after short visit to India.
Write details of visible distinguishing mark (if any) on your body, in the space provided, else leave the column blank. For example, if there is a mole or birth mark on your forehead, write the details in the space provided.
Write your Aadhaar Number (if available) in the space provided.
Column 3: Family Details
If your spouse has a passport, write his/her name in Column 3.4 as written in the passport.
If you are applying for a passport of a minor (below 18 years of age), following details of valid passports (if any) held by BOTH OR EITHER parent(s) or legal guardian must be furnished in the relevant column.
- Write the passport number of the minor’s parent(s) or legal guardian.
Note: If either parent holds a valid passport with spouse name endorsed, passport will be issued to the minor without any police verification. Original passport of parent(s) should be presented for the verification of particulars. If parent(s) hold a valid passport, but spouse name is not endorsed, then they must get the spouse name added in their passport or furnish marriage certificate. For this they have to apply for a reissue of passport and get the specified change in personal particulars.
- Write the nationality of the minor’s parent(s) or legal guardian if it is other than Indian.
If either parent does not hold a valid passport, passport will be issued to the minor only after police verification.
Please see Section D “Case No. I (B) in Table 2: List of Applicant Categories and Documents to be submitted with the application”.
Column 4: Present Residential Address Details (where applicant presently resides)
Please note that heavy penalty is applicable if the applicant provides false information or suppresses information regarding present residential address details.
Column 5: Emergency Contact Details – Self Explanatory
Column 6: Identity Certificate/Passport Details – Self Explanatory
–
Self Explanatory
Column 7: Other Details
If a criminal case is pending against an applicant in any Court, applicant can apply for a passport subject to the condition that he/she encloses a written permission granted by the court allowing the applicant to travel abroad. Normally a short validity passport valid for one year is issued, subject to conditions if any, mentioned in the Court order as per GSR 570 (E) dated 25 August, 1993. For any clarification please visit our website www.passportindia.gov.in
Column 8: Fee Details: Applicants submitting the application form at the Passport Seva Kendra are NOT required to fill the fee details.
For fee details, see Section E.
Note:
- You can pay at a Passport Seva Kendra (PSK)/ Passport Office Passport Seva Kendra (POPSK) in cash only.
- If you are submitting your application at a District Passport Cell (DPC), you can pay only by demand draft.
- If you are submitting your application at a Speed Post Centre (SPC), you can pay in cash or by demand draft.
- If you are submitting your application at a Citizen Service Centre (CSC), you can pay in cash or credit/ debit card as applicable.
Column 9: Enclosures
Please ensure that your signature does not cover any important detail. For list of documents to be attached, see Section D.
- COLUMN-WISE GUIDELINES FOR FILLING UP “SUPPLEMENTARY FORM”
Column 1: Alias Name Details (if you are also known by any other names)
- If you are also known by any alias name other than that mentioned in Column 2.1 of the Passport Application Form, write the alias name in the given boxes.
- For example, if your name is Rajesh Bansal and your alias name is Raja, write the given name in the boxes provided for Alias Name1, Given Name. Leave the “Surname” column blank; if you do not use a surname in your alias name.
- Please follow the instructions as given in Column 2.1 of Section B for filling up details in this column.
Column 2: Previous Name Details (If you have ever changed your name)
- If you have ever changed your name, write your earlier name in the given boxes. This will be applicable to an applicant who has even marginally changed the name or a female who has changed her name or surname after marriage.
- For example, if you have changed your name from Vidhi Mehta to Aditi Mehta write the details in this column.
- Please follow the instructions as given in Column 2.1 of Section B for filling up details in this column.
Column 3, 4 & 5:
Column 6: Other Details – Please fill the details as specified in this column. Also attach the documentary proof along with it.
- LIST OF SUPPORTING DOCUMENTS
Applicants are required to attach self-attested photocopies of all documents with the application form. In case of submission at Citizen Service Centre (CSC) particularly at Bangalore-1, applicants are requested to attach attested photocopies (either gazetted official or notary) of all documents with the application form. Original documents must also be produced at the counter, which will be returned after verification. For fresh passport, normally an applicant is required to submit proof of address, proof of date of birth and documentary proof that the applicant is eligible for Non-ECR category (previously ECNR). Refer Table 3, Document No. 1 and 2 for documents which have to be submitted as proof of address and proof of date of birth. Refer Column 2.15 in Section B for applicants who are eligible for Non-ECR category. Additional documentation is required for specific cases such as adoption, name change, any particular difference in documents, tatkaal cases etc.
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For re-issue of passport, an applicant is required to submit old Passport in original with self-attested photocopy of its first two and last two pages, including ECR/Non-ECR page (previously ECNR) and the page of observation (if any), made by Passport Issuing Authority and validity extension page, if any, in respect of short validity passport. Proof of address has to be submitted only if it is different from the old passport.
This Section has been divided into two sub-sections for documents which have to be submitted in different applicant cases:
In the given table, list of applicant categories along with their document numbers have been listed. “Document No.” is the reference given to the document mentioned in Table-3 “Overall List of Documents”. For instance, Case I (A) 8 given in Table-2 refers to an applicant who is a retired government official and wants to apply for a fresh passport under Tatkaal Scheme. He/she is required to submit the following documents as given in Table-3:
Document No. 10 or 41: Pension Payment Order or “Out of turn issuance of passport documents” The List of documents has been given in Table-3, Refer Document No. 41.
Document No. 1: Proof of Current Address
Document No. 2: Proof of Date of Birth
